Events & Experiences

1.General Terms & Conditions

These terms and conditions apply to all Keeper Experiences & Magic Moment experiences delivered at RZSS (Royal Zoological Society of Scotland) Edinburgh Zoo.  Please see section 4 for additional terms and conditions for each experience. You are asked to confirm that you have read & understood these terms and conditions prior to the start of your experience.

1.1   Whilst every effort will be made to accommodate participants on their preferred date, we cannot guarantee the first choice of date will be available.  Do not make any travel arrangements prior to confirming your experience.  RZSS will not be responsible for any changes to travel, accommodation or any other costs incurred if dates are unavailable.

1.2   RZSS reserves the right to alter the experience on any given day due to animal welfare, health issues or change in the Zoo's collection, but will ensure the activity will be replaced with another similar activity.

1.3   RZSS reserves the right to reschedule or cancel any booked experiences for reasons such as severe weather, staff shortages, and animal welfare reasons.  RZSS will endeavour to provide as much notice as possible but please be aware that cancellations may occur on the day of the experience for reasons beyond the control of RZSS. RZSS will not be responsible for any travel, accommodation or any other costs if a date is cancelled.  If RZSS cancels your experience so no other dates are offered a full refund will be given.

1.4   RZSS reserves the right to cancel your experience if you don't arrive for a booked experience or arrive at the meeting point more than 10 minutes after your pre-booked experience time.

1.5   Any accompanying guests with the Keeper Experience participant need to pay normal Zoo admission and are only able to observe from the public viewing areas.  Only the Keeper Experience participant can enter enclosures and areas off limits to normal Zoo visitors.  Please see section 4 for exceptions regarding accompanying adults.

1.6   A Keeper Experience cannot be rescheduled without at least 14 days-notice before the booked date.  Only exceptional circumstances will be considered for a change of date meaning illness/injury, bereavement or severe travel delays.  Work commitments or holidays are not considered exceptional circumstances.  Please note if a date has been changed due to exceptional circumstances, we are unable to reschedule again for any reason.

1.7   The Keeper Experiences are subject to health and safety restrictions.  It is the purchaser/participants responsibility to check the participant (and accompanying adults where applicable) fit these criteria prior to booking:

  • Plain full-length wellies and long trousers must be worn by all participants and accompanying adults for duration of the experience.
  • All participants and accompanying adults must have an up to date tetanus vaccination prior to the experience.
  • Any sickness of the visitor experience participant must be disclosed to the animal department staff at the start of the experience

1.8   It is the responsibility of the participant to declare any medical conditions, learning difficulties or disabilities at the time of purchase or booking.  Regrettably, certain guests will not be able to participate in Keeper Experiences including people with any relevant phobias, pregnant women and immunocompromised individuals. Whilst every effort is made to accommodate individuals due to practicalities, health and safety this is not always possible.  Please contact RZSS on [email protected] for advice before purchase or booking.

1.9   Participants are also subject to the terms and conditions of entry to RZSS Edinburgh Zoo available online here: https://www.edinburghzoo.org.uk/plan-your-visit/day-planner/edinburgh-zoo-entry-terms-and-conditions/

2. Gift Vouchers

2.1 Unless otherwise stated vouchers are valid for 12 months from the month of purchase.  It is the participants responsibility to ensure a date is booked and completed before the voucher expiry.  All our Keeper Experiences are very popular, so we recommend booking at least 3 months in advance to avoid any disappointment.

2.2 Vouchers can be gifted to family friends however RZSS is not responsible for unauthorised use of your voucher.

2.3 All RZSS Keeper Experiences and Magic Moments are non-refundable.  Vouchers will only be considered for a refund or extension due to exceptional circumstances. This will be at Edinburgh Zoo's discretion. Exceptional circumstances include illness, bereavement, pregnancy.

3. Privacy

3.1 In order for RZSS to deliver and provide the contract we have with you (being the contract for sale of products or services), we need to collect and process certain data about you - for example, your name, address, bank account details (to enable payment) and, in some cases, health data to ensure that we can ensure your comfort and safety during the experience you have contracted from us.  We will only ever process this data in compliance with the Data Protection Act 2018, and the GDPR.  You can see more details of the data we collect in Section 6 of our Privacy Policy, which you can view at www.rzss.org.uk/privacy.

4.Experience Specific Terms & Conditions

4.1 Full Day/Half Day Keeper Experience

  • Participants must be aged 16+ years of age.
  • Maximum number of participants is 2 per experience.
  • When a Full Day/Half Day Keeper Experience begins at 9am only the participant will be able to enter the Zoo.  No accompanying guests will be permitted until 10am when the Zoo opens to the public.  All accompanying guests will need to pay Zoo entry.

4.2 Junior Keeper Experience

  • Participants must be aged 8-15 years of age.
  • Maximum number of participants is 2 per experience.
  • One accompanying adult (aged 18+) must be present throughout the whole experience (included in the price). Please note this may include going behind the scenes during the experience with the participant and it is therefore not suitable for this same adult to be supervising another non-participating child.
  • When a Junior Keeper Experience begins at 9am only the participant and x1 accompanying adult will be able to enter the Zoo.  No accompanying guests will be permitted until 10am when the Zoo opens to the public.  All accompanying guests will need to pay Zoo entry.

4.3 Mini Keeper Experience

  • Participants must be aged 5-7 years of age.
  • Maximum number of participants is 2 per experience.
  • One accompanying adult (aged 18+) must be present throughout the whole experience (included in the price). Please note this may include going behind the scenes during the experience with the participant and it is therefore not suitable for this same adult to be supervising another non-participating child.
  • When a Mini Keeper Experience begins at 9am only the participant and x1 accompanying adult will be able to enter the Zoo.  No accompanying guests will be permitted until 10am when the Zoo opens to the public.  All accompanying guests will need to pay Zoo entry.

4.4 Meerkat Magic Moment

  • Participants must be aged 8 years plus.
  • Maximum number of participants is 2 per experience.
  • Participants under the age of 16 need an accompanying adult paying full admission cost.

4.5 Penguin Magic Moment

  • Participants must be aged 12 years plus.
  • Maximum number of participants is 2 per experience.
  • Participants under the age of 16 need an accompanying adult paying full admission cost.

4.6 Rhino Magic Moment

  • Participants must be aged 14 years plus.
  • Maximum number of participants is 2 per experience.
  • Participants under the age of 16 need an accompanying adult paying full admission cost.

4.7 Armadillo & Friends Magic Moment

  • Participants must be aged 6 years plus.
  • Maximum number of participants is 2 per experience.
  • Participants under the age of 16 need an accompanying adult paying full admission cost.

4.8 Close Encounters Family Magic Moment

  • Participants must be aged 5 years plus.
  • Minimum number of participants is 2 and maximum 8 per experience.
  • Participants under the age of 16 need an accompanying adult paying full admission cost.

 

 

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